Better communication leads to increased credibility for your brand. The three step writing process for business communication cheat sheet is a simple, FREE guide to help you remember the three steps to effective writing. These three steps are:
The Three-Step Writing Process Cheat Sheet
The three step writing process cheat sheet covers the following topics in a single sheet that’s easily stored in a notebook for quick and easy reference.
Analyze the Situation
Define the reason or purpose for writing and develop an audience profile.
Determine the needs of the audience and gather information required to satisfy those needs.
Select the Right Delivery Vehicle
Determine the best medium (delivery vehicle) for communicating the message.
Organize the Information
Define the main communication idea and select a direct or an indirect approach. Outline the communication content.
Adapt to the Audience
Connect with your audience by being sensitive to their needs and using a “you” attitude. (See explanation of the “you” attitude below.)
Build a strong relationship with the audience by establishing credibility and projecting your company’s brand image. Use a conversational tone, plain English, and an appropriate voice to deliver the message.
Compose the Message
Choose strong words that create useful sentences and coherent paragraphs.
Revise the Message
Evaluate the content and review it for readability. If required, edit the content and rewrite for conciseness and clarity.
Produce the Message
Use useful design elements for a clean and professional layout.
Proofread the Message
Review the communication piece for errors in the layout. Check the spelling and mechanics as well.
Distribute the Message
Deliver the message using the chosen communication vehicle. Make sure that all documents and files relevant to the communication item are successfully distributed.
The more you use the process, the faster you become at writing effective business communications. Get into the habit of following the guide when you begin a writing project.